Discovery call
We learn how your business actually runs and find the manual work that costs you the most: missed leads, slow follow-ups, quoting, scheduling, admin.
AI automation for contractors, trades & local service businesses
Less admin. More jobs. Done for you.
ZaitMate is automation that works like a teammate. We build custom AI systems that answer leads, chase follow-ups and handle the busywork, so you can get back to the work that pays.
Your teammate is working
New inquiry receivedWebsite form · kitchen remodel
now
Reply sentAnswered within moments
now
Site visit requestedReminder set for the day before
next
Lead added to your trackerNotes filed in your Drive
done
The problem
You're great at the work. The admin is eating your nights.
- 01Leads go cold while you're on a job.The customer who calls at 2pm and doesn't hear back calls the next company on the list.
- 02Follow-ups slip through the cracks.Quotes go out and nobody checks in. Good jobs quietly disappear.
- 03Quoting takes hours you don't have.Measurements, notes, pricing and write-ups, all after the real work is done.
- 04Scheduling is a phone-tag marathon.Back-and-forth texts, missed appointments, no-shows.
How it works
Three steps.
Zero tech on your end.
We build your system
A custom AI system designed around your tools, your customers and your way of working. You review it before anything goes live.
It runs. We improve it monthly.
We run it, watch it, and meet with you every month to tighten what's working and fix what isn't.
What we build
Systems that do
the busywork.
Leads
Lead follow-up
Every new inquiry gets a fast, friendly reply and a follow-up plan, even when you're up a ladder.
Sales
Quote & bid assistant
Turns your notes, measurements and pricing rules into clean, consistent quotes in a fraction of the time.
Schedule
Booking & reminders
Customers pick a time, get reminders before you arrive, and reschedule without the phone tag.
Reputation
Review requests
Happy customers get a well-timed ask for a review once the job is done, without you having to remember.
Calls
Call-to-notes
Your calls and site visits become organized notes, next steps and documents, filed where they belong.
Operations
Custom ops bots
The repetitive task only your business has? We build a bot for it: reports, updates, data entry, handoffs.
Why ZaitMate
Not a tool.
A teammate.
Built custom for your business.
No cookie-cutter software you have to learn and bend your business around. We build around the way you already work, the tools you already use, and the customers you already have.
You talk to a real person.
No ticket queues, no chatbot support. You have a direct line to the people who built your system, and we check in every month to make it better.
What you're used to
Off‑the‑shelf software
vs
What you get
ZaitMate
Off-the-shelf: You set it up yourself
ZaitMate: We build it and run it for you
Off-the-shelf: Generic templates
ZaitMate: Designed around your business
Off-the-shelf: You change how you work to fit it
ZaitMate: It fits how you already work
Off-the-shelf: Support is a help-center article
ZaitMate: A real person who knows your setup
FAQ
Straight answers.
Do I need to be technical?
No. That's the point. We handle the setup, the hosting and the maintenance. You tell us how your business works, and you use the results through the tools you already know: your phone, your email, your calendar.
How long does setup take?
It depends on what we're building. A focused system, like lead follow-up, is quicker to launch than a multi-step workflow that touches several tools. You'll get a clear timeline after the discovery call, before you commit to anything.
Who owns it?
Your business data is yours, always. The documents, spreadsheets and records the system creates live in your own accounts. If you ever stop working with us, your data stays with you.
What does it cost?
Every system is priced for your business after the free discovery call: a one-time build fee plus a monthly fee to run and improve it. You get the price in writing up front, before any work starts. No surprises.
Is texting compliant?
Yes, we build it that way. Texts only go to people who have agreed to receive them, every message flow includes "Reply STOP to opt out" and "HELP for help", and we register business texting with the carriers (A2P 10DLC) before anything is sent. See our SMS terms and privacy policy.
Let's talk
Get your nights back.
One free call. We'll find the most expensive manual work in your business and show you what a system could take off your plate.
Or email us directly: hello@zaitmate.com